13.1 Telework
13.1.1 Employees authorized under the Treasury Board Telework Policy to work from their current place of residence in Canada instead of being relocated to the new place of work shall be subject to this Directive upon termination of the Telework arrangement.
13.2 Isolated Posts and Government Housing Directive (IPGHD)
13.2.1 Moving to an Isolated Post
- A homeowning employee moving to an isolated post is eligible for the incentive for not selling the home. Disposal costs relative to the future sale of the home will be the employee's personal responsibility.
- Since the HG&E will not be moved and no further expenses will be incurred that will affect the funding envelopes, the balance of the Personalized Fund will be paid out to the employee in the form of a cheque and will be taxable. The necessary tax documents will be issued by the CRSP.
13.2.1.1 This Directive applies to employees relocated to Isolated Posts, with the following conditions:
- weight restrictions as per Isolated Posts and Government Housing Directive;
- entitlements as per Isolated Posts and Government Housing Directive;
- transferable savings are not applicable when the Crown has to pay for storage cost;
- storage of a portion of an employee's effects is to be authorized only in exceptional circumstances or where assigned crown-owned accommodations will not accommodate all personal possessions.
Core Fund
- Actual storage cost.
- The combined shipment/storage weight not to exceed 20,000lb. /9,072 kg.
Customized/Personalized Funds
Weight in excess of 20,000lb./9,072 kg placed in storage.
13.2.2 Storage of Household Effect and/or Personal Motor Vehicle
See section 11.8 Long-Term Storage
13.2.3 Isolated Posts Weight Restrictions & Customized Fund Calculations
- There will be no entitlement to the Transportation of HG&E component of the Customized Fund calculation since the effects are being shipped from long-term storage.
- The weight restrictions listed in the current IPGHD will remain in place and the shipment of HG&E will be considered from the point of long-term storage upon re-transfer.
13.2.4 Relocations related to retirement, disability, workforce adjustment and non-disciplinary termination shall be limited to the entitlements outlined in subsection 5.2.1 and section 5.8 of the IPGHD.
13.3 Unaccompanied Moves within Canada
The purpose of this provision is to provide greater flexibility for families who, for employment, education, or family-related reasons, may not wish to relocate to the employee's new place of duty.
Employees who are in the process of dissolving a marriage or spousal union, or who are in a situation of indefinite separation that may result in dissolution must inform the CRSP and provide confirmation of separation in the form of a declaration or legal separation agreement.
13.3.1 Unused Core Benefits
- There is no reimbursement for the unused Core benefits.
- The transfer files must be closed within the year.
13.3.2 Transferable Credit For Not Selling Home
- Employees who relocate unaccompanied and elect not to sell their homes at their former place of duty may transfer 80% of the real estate commission fees that would have been payable had the home been sold (taxes excluded) to the Personalized Fund.
- The amount payable is calculated on the appraised value at pre-negotiated corporate real estate commission rates, capped at $12,000.
Example:
Average appraised value of home is $300,000. The commission at 5% is $15,000. Therefore an employee could transfer $12,000 (i.e., $15,000 x 80%) from the Core to the Personalized Fund. This could be applied to property management.
Note:
Those taking this credit must sign a waiver foregoing any future reimbursement by the employer of real estate fees, legal fees or other related disposal costs for the property in question.
13.3.3 Temporary Move
If the move is considered temporary and meets the criteria of a short-term assignment, it will fall under the provisions of the NJC Travel Directive and will not qualify for entitlements under this Directive.
13.3.4 Permanent Move
Relocation duration in excess of three (3) years is considered a permanent relocation - this Directive shall apply.
13.3.4.1 An employee who opts to have the family remain behind permanently while he/she proceeds to the new destination alone will be provided with:
- 35% of the Personalized Fund;
- the $650 non-accountable allowance (Personalized Fund);
- the applicable Transfer Allowance; and
- all funds from the Not-For-Sale Incentive.
The CRSP will withhold 10% until conclusion of the relocation.
13.3.4.2 The employee is personally responsible for all costs incurred for family visits.
13.3.4.3 If the employee's workplace changes again, involving a second relocation to a third workplace, the entitlements to relocation benefits for members of the family, who were not relocated previously, shall not exceed relocation costs from the location where the employee resides had the family been residing with the employee.
13.4 Expenses Prior to Relocation Authorization
13.4.1 Employees who incur expenses related to a relocation, shall be personally responsible for such expenses, unless and until the relocation is subsequently authorized.
13.4.2 If an employee incurs expenses related to a personal relocation (unrelated to a staffing action), the employer shall not be responsible for any related expenses of the personal relocation process.
13.5 Assignments (Short-Term) Relocation from outside Canada and the USA
Because of the varying living conditions outside Canada, special short-term relocation provisions have been developed to cover periods of assignment abroad. See NJC Foreign Service Directives (FSD) III.
13.6 Employees on Assignment for more than one year
This Directive may apply to employees on assignments for more than one (1) years' duration, by mutual agreement of the employer and employee. Where the assignment is for more than one (1) year and less than three (3) years, the provisions on sale (see Part VIII) and purchase of property (see Part IX) will not apply. The modified funding formula which follows below will apply to employees in this category.
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Customized Funding Formula |
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Funding allowance: $1,000 @ 100% |
$1,000 |
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+ Transportation cost - one way- kilometric rate (employee and dependants). |
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______ x 35% = |
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+ Cost of shipping 1000 lb. (453.60 kg) of household goods per qualifying rooma (zone-to-zone matrix). |
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______ x 35% = |
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Total Customized Funding: |
______ |
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Personalized Funding Formula |
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Allowances/Incentives: |
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+ Non-accountable incidental allowance |
$650 |
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Sub-total: |
______ |
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Transferable Savings to Personalized Fund |
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+ 80% of cost savings resulting from not using long-term storage (Isolated Post) for major appliances - max 24 months. |
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+ House Hunting Trip incentive: |
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+ Savings for shipping below threshold |
______ |
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Sub-total: |
______ |
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Total Personalized Funding: |
______ |
Qualifying rooms - (kitchen, bedrooms, living room, recreation room, family room, dining room, basement, garage (not condos and apartments), out building (limit of one), storage room (separate from apartment); weight of ATVs, snowmobiles, motorcycles, etc., stored in garage is excluded from weight factor; (1 kg = 2.2046 lb).