Appendix E - Module 3 - Travel in Canada and continental U.S.A. - overnight stay

3.3.1

Accommodation

Corporate apartment

Corporate residences

Hotel - daily room rate

Hotel - weekly room rate

Hotel - monthly room rate

Hotel - Service charges

Bed and Breakfast

Hotels - service charges

Motels

Lodging facilities

Commercial accommodation - Other

Crown owned, leased, or operated facilities

Colleges

Universities

Educational institutions

Federal government training centers

Hospitals

Military establishment - Canadian

Military establishment - foreign

Tents

Trailers

Gov't & institutional accommodation - Other

Non-commercial facilities

Private dwelling

Private accommodation - Other

3.3.2

Additional business expense

Facsimiles

Health Certificate (Health Canada)

Inoculations

Internet connections

Office equipment - rental

Office equipment - transportation

Entry documents (CanPass)

Entry documents (NEXUS)

Passport

Photocopies

Photos - passport and/or visa

Required personal effects

Service charge - Automated Banking Machine

Service charge - bank/financial institution commission

Service charge - credit/debit card usage

Service charge - government travel card usage

Service charge - safety deposit box

Service charge - traveller's cheques

Telephone expenses (business calls)

Telephone expenses (due to altered schedule/itinerary)

Vaccinations

Visa (entry permits)

Word processing services

X-rays

Business expense - Other

3.3.3

Bottled Water

Bottled water - reasonable amounts of bottled water (based on receipts).

3.3.4

Currency exchange

Commission charged

Conversion gain

Conversion loss

Fee - Automated Teller Machine service charge

Fee - service charge

Fee - travel card usage charge

Currency Exchange - Other

3.3.5

Dependant care

Up to $35 Cdn, per household per day

Up to $75 Cdn maximum, per household, per day

Dependant care - Other

3.3.6

Home Communication

One 10-minute call home, each contiguous 3 day period (refer to section 4.2.8) (revised January 15, 2009)

One 5-minute call home, each contiguous 3 day period (refer to section 4.2.8) (revised January 15, 2009)

3.3.7

Incidental Allowance

Canada - 100%, as per Appendix C

Canada - 75% (starting on the 31st consecutive day), as per Appendix C

USA - 100%, as per Appendix C

USA - 75% (starting on the 31st consecutive day), as per Appendix C

Other - Provide explanation

3.3.8

Insurance

See Appendix A for Insurance Coverage

Insurance Coverage - Other

3.3.9

Meals

Daily Comprehensive allowance

Breakfast - meal allowance Appendix C.

Breakfast - prepaid (e.g. conference, flight, voucher, included in room rate, etc.)

Breakfast - High Meal Cost

Breakfast - receipted amount

Breakfast - Other

Breakfast - 75% (starting on the 31st consecutive day)

Lunch - meal allowance Appendix C.

Lunch - prepaid (e.g. conference, flight, voucher, included in room rate, etc.)

Lunch - High Meal Cost

Lunch - receipted amount

Lunch - Other

Lunch - 75% (starting on the 31st consecutive day)

Dinner - meal allowance Appendix C.

Dinner - prepaid (e.g. conference, flight, voucher, included in room rate, etc.)

Dinner - High Meal Cost

Dinner - receipted amount

Dinner - Other

Dinner - 75% (starting on the 31st consecutive day)

3.3.10

Rest periods

Suitable rest period

Overnight stop after travel time of at least 9 consecutive hours

3.3.11

Transportation

Disrupted travel pattern (residence to workplace)

Docking fees

Ferries

Transportation fees - (not otherwise paid)

Parking - hotel, motel or corporate residence

Parking lot

Parking meter

Transportation prepaid

Passenger - no charge

Tolls (e.g. road, tunnel, bridge)

Airfare - Airport Improvement Fee (not included in ticket)

Airfare - business class (non-standard) paid by traveller

Airfare - departure taxes (not included in ticket)

Airfare - economy class (standard) paid by traveller

Airfare - military equipment/flight

Airfare - business class prepaid by Government of Canada

Airfare - economy class prepaid by Government of Canada

Airfare - private plane (e.g. rental / charter)

Airfare - seat selection fee for commercial, private and chartered carriers

Airfare - Security Charges (not included in ticket)

Airfare - unused segment(s)

Bus charter

Bus (inter-city)

Bus (local)

Change Fee (paid by traveller)

Excess baggage / weight (paid by traveller)

Miscellaneous Charge Order (prepaid)

Miscellaneous Charge Order (not prepaid)

Rail - next higher class to economy class (standard)

Shuttles

Subway

Taxi chit utilized (do not enter charge)

Taxi receipts

Commercial - Other

Motorcycle - rental

Motorcycle - helmet rental

Other mode of transportation

Private / leased aircraft

Snowmobile - rental

Snowmobile - insurance (not otherwise covered)

Snowmobile - privately owned

Snowmobile - helmet rental

Watercraft - privately owned

Watercraft - insurance (not otherwise covered)

Watercraft - rental

Crown owned and/or leased vehicle

Insurance charge (not otherwise covered)

Vehicle - Other

Private motor vehicle -  to public carrier/ return trip home

Private motor vehicle (Appendix B kilometric rate)

Private motor vehicle - pick-up at public carrier/ return trip home

Rental - drop-off charge

Rental - fuel charge

Rental - Insurance charge

Rental - compact

Rental - mid-size (standard)

Rental - large (non-standard)

Rental - Other

Rental - Insurance charge

Rental - Provincial Sales Tax

Rental - Quebec Sales Tax

Rental - Harmonized Sales Tax

Rental - Goods and Services Tax

3.3.12

Weekend Travel Home

2 day weekend - see Appendix C

3 day weekend - see Appendix C

4 day weekend - see Appendix C

3.3.13

Weekend Travel - Alternatives

Accommodation - Receipt Required

(a) By the employee

Meals 100%

Meals 75%

Incidentals 100%

Incidentals 75%

Weekend Travel expenses - Other

Dependant Care

Insurance - Personal responsibility and liability of the employee

3.3.13

Weekend Travel Home

Public carrier transportation via the government travel suppliers

Taxi

Personal Motor vehicle

(b) By the employee's spouse / dependant

Insurance - Personal responsibility and liability of the employee