Effective Date: July 1, 2017
(Refer to applicable Travel Directive Appendices A, B, and D, as well as GAC – International Trade Kilometre Rates at Locations Abroad.)
Note: This document is intended only as a tool to facilitate discussion between the employee and authorizing manager prior to travel status. This tool may be subject to change.
Blanket Travel Authority - FISCAL YEAR: ________________________________
Blanket Travel Authority Tracking Number: _______________________________
Employee Name: __________________________________________________
Department: ______________________________________________________
Employee Signature: ________________________ Date (y/m/d): ____________
Delegated Manager Signature: ________________ Date (y/m/d): _____________
Blanket Travel Authority Geographic Location: ____________________________
Start Date (y/m/d): ___________________ End Date (y/m/d): ________________
Maximum number of consecutive travel days: _____________________________
Maximum dollar value/limitation for each individual trip: _____________________
Travel Advance: YES___ NO___ Specified Travel Advance Amount Limit: _______
Trip Purpose: _____________________________________________________
|
Article Ref. |
Category |
Yes = Y |
Detail |
|---|---|---|---|
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3.4.1 |
Accommodation |
Corporate apartment |
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Corporate residences |
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Hotel - daily room rate |
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Hotel - weekly room rate |
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Hotel - monthly room rate |
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Hotel - Service charges |
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Bed and Breakfast |
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Hotels - service charges |
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Motels |
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Lodging facilities |
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Commercial accommodation - Other |
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Crown owned, leased, or operated facilities |
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Colleges |
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Universities |
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Educational institutions |
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Federal government training centers |
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Hospitals |
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Military establishment - Canadian |
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Military establishment - foreign |
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Tents |
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Trailers |
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Gov't & institutional accommodation - Other |
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Non-commercial facilities |
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Private dwelling |
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Private accommodation - Other |
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3.4.2 |
Additional business expense |
Facsimiles |
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Health Certificate (Health Canada) |
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Inoculations |
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Internet connections |
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Office equipment - rental |
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Office equipment - transportation |
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Entry documents (CanPass) |
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Entry documents (NEXUS) |
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Passport |
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Photocopies |
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Photos - passport and/or visa |
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Required personal effects |
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Service charge - Automated Banking Machine |
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Service charge - bank/financial institution commission |
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Service charge - credit/debit card usage |
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Service charge - government travel card usage |
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Service charge - safety deposit box |
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Service charge - traveller's cheques |
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Telephone expenses (business calls) |
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Telephone expenses (due to altered schedule/itinerary) |
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Vaccinations |
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Visa (entry permits) |
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Word processing services |
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X-rays |
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Business expense - Other |
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3.4.3 |
Bottled Water |
Bottled water - reasonable amounts of bottled water (based on receipts). |
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3.4.4 |
Currency exchange |
Commission charged |
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Conversion gain |
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Conversion loss |
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Fee - Automated Teller Machine service charge |
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Fee - service charge |
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Fee - travel card usage charge |
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Currency Exchange - Other |
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3.4.5 |
Dependant care |
Up to $35 Cdn, per household per day |
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Up to $75 Cdn maximum, per household, per day |
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Dependant care - Other |
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3.4.6 |
Home Communication |
One 10-minute call home, each contiguous 3 day period |
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One 5-minute call home, each contiguous 3 day period |
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3.4.7 |
Incidental Allowance |
100%, as per Appendix C or D, as applicable |
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75% (starting on the 31st consecutive day), as per Appendix C or D, as applicable |
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100%, as per Appendix C or D, as applicable |
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75% (starting on the 31st consecutive day), as per Appendix C or D, as applicable |
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No meal rates established in Appendix D - incidentals as per Appendix C |
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International Travel Outside Canada or the Continental USA - incidentals as per Appendix D |
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Other - Provide explanation |
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3.4.8 |
Insurance |
See Appendix A for Insurance Coverage |
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Insurance Coverage - Other |
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3.4.9 |
Meals |
Daily Comprehensive allowance |
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Breakfast - meal allowance Appendix D |
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Breakfast - prepaid (e.g. conference, flight, voucher, etc.) |
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Breakfast - High Meal Cost |
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Breakfast - receipted amount |
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Breakfast - Other |
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Breakfast - 75% (starting on the 31st consecutive day) |
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Lunch - meal allowance Appendix D |
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Lunch - prepaid (e.g. conference, flight, voucher, etc.) |
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Lunch - High Meal Cost |
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Lunch - receipted amount |
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Lunch - Other |
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Lunch - 75% (starting on the 31st consecutive day) |
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Dinner - meal allowance Appendix D |
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Dinner - prepaid (e.g. conference, flight, voucher, etc.) |
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Dinner - High Meal Cost |
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Dinner - receipted amount |
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Dinner - Other |
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Dinner - 75% (starting on the 31st consecutive day) |
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3.4.10 |
Rest periods |
Suitable rest period |
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Overnight stop after travel time of at least 9 consecutive hours |
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3.4.11 |
Transportation |
Disrupted travel pattern (residence to workplace) |
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Docking fees |
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Ferries |
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Transportation fees - (not otherwise paid) |
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Parking - hotel, motel or corporate residence |
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Parking lot |
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Parking meter |
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Transportation prepaid |
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Passenger - no charge |
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Tolls (e.g. road, tunnel, bridge) |
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Airfare - Airport Improvement Fee (not included in ticket) |
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Airfare - business class (non-standard) paid by traveller |
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Airfare - departure taxes (not included in ticket) |
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Airfare - economy class (standard) paid by traveller |
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Airfare - military equipment/flight |
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Airfare - business class prepaid by Government of Canada |
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Airfare - economy class prepaid by Government of Canada |
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Airfare - private plane (e.g. rental / charter) |
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Airfare - seat selection fee for commercial, private and chartered carriers |
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Airfare - Security Charges (not included in ticket) |
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Airfare - unused segment(s) |
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Bus charter |
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Bus (inter-city) |
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Bus (local) |
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Change Fee (paid by traveller) |
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Excess baggage / weight (paid by traveller) |
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Miscellaneous Charge Order (prepaid) |
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Miscellaneous Charge Order (not prepaid) |
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Rail - next higher class to economy class (standard) |
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Shuttles |
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Subway |
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Taxi chit utilized (do not enter charge) |
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Taxi receipts |
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Commercial - Other |
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Motorcycle - rental |
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Motorcycle - helmet rental |
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Other mode of transportation |
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Private / leased aircraft |
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Snowmobile - rental |
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Snowmobile - insurance (not otherwise covered) |
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Snowmobile - privately owned |
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Snowmobile - helmet rental |
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Watercraft - privately owned |
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Watercraft - insurance (not otherwise covered) |
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Watercraft - rental |
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Crown owned and/or leased vehicle |
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Insurance charge (not otherwise covered) |
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Vehicle - Other |
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Project Support Unit |
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Driver Hired |
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Private motor vehicle - to public carrier/ return trip home |
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Private motor vehicle (Appendix B (international) kilometric rate) |
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Private motor vehicle - pick-up at public carrier/ return trip home |
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Rental - drop-off charge |
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Rental - fuel charge |
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Rental - Insurance charge |
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Rental - compact |
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Rental - mid-size (standard) |
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Rental - large (non-standard) |
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Rental - Other |
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Rental - Insurance charge |
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Rental - Provincial Sales Tax |
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Rental - Quebec Sales Tax |
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Rental - Harmonized Sales Tax |
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Rental - Goods and Services Tax |
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3.4.12 |
Weekend Travel Home |
7 week - Economy return air fare |
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7 week - Taxi |
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7 week - Personal Motor Vehicle |
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12 weeks = 2 trips (economical airfare, ground transportation, plus meals and incidentals en route only) |
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17 weeks = 3 trips (economical airfare, ground transportation, plus meals and incidentals en route only) |
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22 weeks = 4 trips (economical airfare, ground transportation, plus meals and incidentals en route only) |
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3.4.13 |
Weekend Travel - Alternatives |
Accommodation - Receipt Required |
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(a) By the employee |
Meals 100% |
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Meals 75% |
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Incidentals 100% |
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Incidentals 75% |
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Weekend Travel expenses - Other |
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Dependant Care |
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Insurance - Personal responsibility and liability of the employee |
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3.4.13 |
Weekend Travel Home |
Public carrier transportation via the government travel suppliers |
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Taxi |
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Personal Motor Vehicle |
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(b) By the employee's spouse or dependant |
Insurance - Personal responsibility and liability of the employee |