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December 1, 2026
(Refer to applicable Travel Directive Appendices A, B, C and D, as well as GAC – United States of America Mileage/Kilometre Rates or GAC – International Trade Kilometre Rates at Locations Abroad.)
Note: This document is intended only as a tool to facilitate discussion between the employee and authorizing manager prior to travel status. This tool may be subject to change.
Blanket Travel Authority – FISCAL YEAR: _____________________________________________________
Blanket Travel Authority Tracking Number: ____________________________________________________
Employee Name: ________________________________________________________________________
Department: ____________________________________________________________________________
Employee Signature: ________________________ Date (Y/M/D): __________________________________
Delegated Manager Signature: ________________ Date (Y/M/D): __________________________________
Blanket Travel Authority Geographic Location: _________________________________________________
Start Date (Y/M/D): ___________________ End Date (Y/M/D): _____________________________________
Maximum number of consecutive travel days: __________________________________________________
Maximum dollar value/limitation for each individual trip: ___________________________________________
Travel Advance: YES ___ NO ___ Specified Travel Advance Amount Limit: ____________________________
Trip Purpose: ____________________________________________________________________________
Article Ref. | Category | Yes = Y | Detail |
|---|---|---|---|
| 3.1.1 | Accommodation | Hotel – daily room rate | |
| Hotel – service charges | |||
| Bed and breakfast | |||
| Motels | |||
| Lodging facilities | |||
| Commercial accommodation – other | |||
| Crown owned, leased, or operated facilities | |||
| Colleges | |||
| Universities | |||
| Educational institutions | |||
| Federal government training centers | |||
| Hospitals | |||
| Military establishment – Canadian | |||
| Military establishment – foreign | |||
| Tents | |||
| Trailers | |||
| Gov't & institutional accommodation – other | |||
| Non-commercial facilities | |||
| Private dwelling | |||
| Private accommodation – other | |||
| 3.1.2 | Additional Business Expense | Facsimiles | |
| Health certificate (Health Canada) | |||
| Inoculations | |||
| Internet connections | |||
| Office equipment – rental | |||
| Office equipment – transportation | |||
| Entry documents (CanPass) | |||
| Entry documents (NEXUS) | |||
| Passport | |||
| Photocopies | |||
| Photos – passport and/or visa | |||
| Required personal effects | |||
| Service charge – Automated Banking Machine | |||
| Service charge – credit/debit card usage | |||
| Service charge – government travel card usage | |||
| Service charge – safety deposit box | |||
| Service charge – traveller's cheques | |||
| Telephone expenses (business calls) | |||
| Telephone expenses (due to altered schedule/itinerary) | |||
| Vaccinations | |||
| Visa (entry permits) | |||
| Word processing services | |||
| X-rays | |||
| Business expense – other | |||
| 3.1.3 | Bottled Water | Bottled water – reasonable amounts of bottled water (based on receipts). | |
| 3.1.4 | Currency Exchange | Commission charged | |
| Conversion gain | |||
| Conversion loss | |||
| Fee – Automated Teller Machine service charge | |||
| Fee – service charge | |||
| Fee – travel card usage charge | |||
| Currency exchange – other | |||
| 3.1.5 | Dependant Care | Up to $50, per household, per day | |
| Up to $100, per dependant, per day | |||
| Other (provide explanation) | |||
| 3.1.6 | Home Communication | N/A | |
| 3.1.7 | Incidental Expense Allowance | With accommodation overnight – incidental expense allowance as per Appendix C or D, as applicable. | |
| 3.1.8 | Insurance | N/A | |
| 3.1.9 | Meals | Daily Comprehensive Allowance | |
| Breakfast – meal allowance Appendix C or D, as applicable | |||
| Breakfast – prepaid (e.g. conference, voucher, included in room rate, etc.) | |||
| Lunch – meal allowance Appendix C or D, as applicable | |||
| Lunch – prepaid (e.g. conference, voucher, included in room rate, etc.) | |||
| Dinner – meal allowance Appendix C or D, as applicable | |||
| Dinner – prepaid (e.g. conference, voucher, included in room rate, etc.) | |||
| 3.1.10 | Rest Periods | N/A | |
| 3.1.11 | Transportation | Disrupted travel pattern (residence to workplace) | |
| Docking fees | |||
| Ferries | |||
| Transportation – other | |||
| Parking lot | |||
| Parking meter | |||
| Transportation prepaid | |||
| Passenger – no charge | |||
| Tolls (e.g. road, tunnel, bridge) | |||
| Bus (charter) | |||
| Bus (local) | |||
| Shuttles | |||
| Subway | |||
| Taxi – chit utilized (do not enter charge) | |||
| Taxi – receipts | |||
| Commercial – other | |||
| Motorcycle – rental | |||
| Motorcycle – helmet rental | |||
| Other mode of transportation | |||
| Snowmobile – rental | |||
| Snowmobile – privately owned by employee | |||
| Snowmobile – helmet rental | |||
| Watercraft – privately owned by employee | |||
| Watercraft – rental | |||
| Crown owned and/or leased | |||
| Insurance charge (not otherwise covered) | |||
| Vehicle – other | |||
| Private motor vehicle (kilometric rate) | |||
| Rental – drop-off charge | |||
| Rental – fuel charge | |||
| Rental – insurance charge | |||
| Rental – compact vehicle | |||
| Rental – intermediate vehicle (standard) | |||
| Rental – large vehicle (non-standard) | |||
| Rental – other | |||
| Rental – Provincial Sales Tax | |||
| Rental – Quebec Sales Tax | |||
| Rental – Harmonized Sales Tax | |||
| Rental – Goods and Services Tax |