Appendix E - Module 4 - International Travel Outside Canada or the Continental United States of America (USA)

Notice to the reader
This document is not yet in effect.

December 1, 2026

(Refer to applicable Travel Directive Appendices A, B, and D, as well as GAC – International Trade Kilometre Rates at Locations Abroad.)

Note: This document is intended only as a tool to facilitate discussion between the employee and authorizing manager prior to travel status. This tool may be subject to change.

Blanket Travel Authority – FISCAL YEAR: ______________________________________________________

Blanket Travel Authority Tracking Number: _____________________________________________________

Employee Name: _________________________________________________________________________

Department: _____________________________________________________________________________

Employee Signature: ________________________ Date (Y/M/D): ___________________________________

Delegated Manager Signature: ________________ Date (Y/M/D): ___________________________________

Blanket Travel Authority Geographic Location: __________________________________________________

Start Date (Y/M/D): ___________________ End Date (Y/M/D): ______________________________________

Maximum number of consecutive travel days: ___________________________________________________

Maximum dollar value/limitation for each individual trip: ____________________________________________

Travel Advance: YES ___ NO ___ Specified Travel Advance Amount Limit: _____________________________

Trip Purpose: _____________________________________________________________________________

Article Ref.	Category	Detail
3.4.1	Accommodation	Corporate apartment
		Corporate residences
		Hotel – daily room rate
		Hotel – weekly room rate
		Hotel – monthly room rate
		Hotel – service charges
		Bed and breakfast
		Hotels – service charges
		Motels
		Lodging facilities
		Commercial accommodation – other
		Crown owned, leased, or operated facilities
		Colleges
		Universities
		Educational institutions
		Federal government training centers
		Hospitals
		Military establishment – Canadian
		Military establishment – foreign
		Tents
		Trailers
		Government and institutional accommodation – other
		Non-commercial facilities
		Private dwelling
		Private accommodation – other
3.4.2	Additional Business Expense	Facsimiles
		Health certificate (Health Canada)
		Inoculations
		Internet connections
		Office equipment – rental
		Office equipment – transportation
		Entry documents (CanPass)
		Entry documents (NEXUS)
		Passport
		Photocopies
		Photos – passport and/or visa
		Required personal effects
		Service charge – automated banking machine
		Service charge – bank/financial institution commission
		Service charge – credit/debit card usage
		Service charge – government travel card usage
		Service charge – safety deposit box
		Service charge – traveller’s cheques
		Telephone expenses (business calls)
		Telephone expenses (due to altered schedule/itinerary)
		Vaccinations
		Visa (entry permits)
		Word processing services
		X-rays
		Business expense – other
3.4.3	Bottled Water	Bottled water – reasonable amounts of bottled water (based on receipts).
3.4.4	Currency Exchange	Commission charged
		Conversion gain
		Conversion loss
		Fee – automated teller machine service charge
		Fee – service charge
		Fee – travel card usage charge
		Currency exchange – other
3.4.5	Dependant Care	Up to 50 CAD per household, per day
		Up to 100 CAD per dependant, per day
		Other (provide explanation)
3.4.6	Home Communication	One 10-minute call home, each contiguous 3-day period, based on receipts.
3.4.7	Incidental Expense Allowance	100%, as per Appendix C or D, as applicable
		75% (starting on the 31st consecutive day), as per Appendix C or D, as applicable
		No meal rates established in Appendix D – incidentals as per Appendix C
		International travel outside Canada or the continental USA – incidentals as per Appendix D
		Other (provide explanation)
3.4.8	Insurance	See Appendix A for insurance coverage
		Insurance coverage – other
3.4.9	Meals	Daily Comprehensive Allowance
		Breakfast – meal allowance Appendix D
		Breakfast – prepaid (e.g. conference, flight, voucher, etc.)
		Breakfast – high meal cost
		Breakfast – receipted amount
		Breakfast – other
		Breakfast – 75% (starting on the 31st consecutive day)
		Lunch – meal allowance Appendix D
		Lunch – prepaid (e.g. conference, flight, voucher, etc.)
		Lunch – high meal cost
		Lunch – receipted amount
		Lunch – other
		Lunch – 75% (starting on the 31st consecutive day)
		Dinner – meal allowance Appendix D
		Dinner – prepaid (e.g. conference, flight, voucher, etc.)
		Dinner – high meal cost
		Dinner – receipted amount
		Dinner – other
		Dinner – 75% (starting on the 31st consecutive day)
3.4.10	Rest Periods	Suitable rest period
		Overnight stop after travel time of at least 9 consecutive hours
3.4.11	Transportation	Disrupted travel pattern (residence to workplace)
		Docking fees
		Ferries
		Transportation fees – (not otherwise paid)
		Parking – hotel, motel or corporate residence
		Parking lot
		Parking meter
		Transportation prepaid
		Passenger – no charge
		Tolls (e.g. road, tunnel, bridge)
		Airfare – Airport Improvement Fee (not included in ticket)
		Airfare – business class (non-standard) paid by employee
		Airfare – departure taxes (not included in ticket)
		Airfare – economy class (standard) paid by employee
		Airfare – military equipment/flight
		Airfare – business class prepaid by Government of Canada
		Airfare – economy class prepaid by Government of Canada
		Airfare – private plane (e.g. rental/charter)
		Airfare – seat selection fee for commercial, private and chartered carriers
		Airfare – security charges (not included in ticket)
		Airfare – unused segment(s)
		Bus charter
		Bus (inter-city)
		Bus (local)
		Change fee (paid by employee)
		Excess baggage/weight (paid by employee)
		Miscellaneous charge order (prepaid)
		Miscellaneous charge order (not prepaid)
		Rail – next higher class to economy class (standard)
		Shuttles
		Subway
		Taxi chit utilized (do not enter charge)
		Taxi receipts
		Commercial – other
		Motorcycle – rental
		Motorcycle – helmet rental
		Other mode of transportation
		Private/leased aircraft
		Snowmobile – rental
		Snowmobile – insurance (not otherwise covered)
		Snowmobile – privately owned by employee
		Snowmobile – helmet rental
		Watercraft – privately owned by employee
		Watercraft – insurance (not otherwise covered)
		Watercraft – rental
		Crown owned and/or leased vehicle
		Insurance charge (not otherwise covered)
		Vehicle – other
		Project support unit
		Driver hired
		Private motor vehicle – to public carrier/return trip home
		Private motor vehicle (Appendix B (international) kilometric rate)
		Private motor vehicle – pick-up employee at public carrier/return trip home
		Rental – drop-off charge
		Rental – fuel charge
		Rental – insurance charge
		Rental – compact vehicle
		Rental – intermediate vehicle (standard)
		Rental – large vehicle (non-standard)
		Rental – other
		Rental – Provincial Sales Tax
		Rental – Quebec Sales Tax
		Rental – Harmonized Sales Tax
		Rental – Goods and Services Tax
3.4.12	Weekend Travel Home	The employee and the delegated manager should review the provisions in the Directive and determine what applies given the employee’s specific situation.
3.4.13	Weekend Travel – Alternatives a) by the employee	The employee and the delegated manager should review the provisions in the Directive and determine what applies given the employee’s specific situation.
3.4.13	Weekend Travel – Alternatives b) by the employee’s spouse, common-law partner, or dependant	The employee and the delegated manager should review the provisions in the Directive and determine what applies given the employee’s specific situation.