Foreign Service Directives Table of Contents Foreword & Introduction Foreword Introduction Part I - General FSD 1 - Short title Effective date FSD 2 - Interpretation Appendix A Declaration Appendix B FSD 3 - Application Appendix A Short-term relocation outside Canada and the USA Appendix B Application Effective Date FSD 4 - Accountable advances Introduction FSD 8 - Short-term assignments outside Canada Introduction Definitions Application Relocation Travel Shipment and Storage of Household Effects Incidental Relocation Expense Allowance Accommodation Meal Allowance Laundry and Dry Cleaning Commuting Assistance Weekend Travel Home Home communication Dependant Care Medical and Health Care Foreign Service Premium Post Differential Allowance Currency Exchange Employee Accompanied by Dependant(s) Assistance for Single Parents Part II - Pre-Posting FSD 9 - Medical and dental examinations Introduction AppendixPosts for which Pre-posting Dental Examinations are Required April 1, 2009 FSD 10 - Posting loan Introduction Maximum Loan Amount Eligibility Timing Previous Loan Renegotiation Interest Rate Maximum Period of Loan Repayment Terms Early Repayment Options Loan Retirement Extension of Repayment Period Cancellation of Posting General instructions Forms AppendixFinancing of loans and advances to employees posted abroad under the Foreign Service Directives Introduction Application Implementation Issue of loans and advances Records of loans and advances Repayment of posting loans Repayment of advances Repayment of loans and advances under special circumstances Enquiries FSD 12 - Travelling expenses for dependants on pre-posting briefing programs Introduction Part III - Relocation and Related Provisions FSD 14 - Travelling expenses for dependants on foreign language training Introduction FSD 15 - Relocation Application Interpretation Relocation Travel Travel reservations and entitlement Modes and standards of transportation Transportation in exceptional circumstances Travel via a circuitous route Temporary duty en route Accommodation while travelling Meals and other expenses while travelling Illness or injury while travelling Death while travelling Relocation of Household Effects Shipment and storage of household effects Weight limitations Preparation of inventory Shipment of private motor vehicle (PMV) Compensation for Damage and/or Loss of Household Effects and/or Accompanying Baggage on Relocation or During Long-Term Storage Damage and/or Loss of effects shipped or stored at public expense General Provisions Intent to claim for damage and/or loss to household effects Pro forma Intent to Claim against carrier Claim Requirements Damage and/or loss to accompanying baggage on relocation General Provisions Claim for damage and/or loss to accompanying baggage Limitations to coverage of accompanying baggage Limitations of compensation for damage and/or loss Compensation for damage and/or loss under Sections 15.18 and 15.19 Claims up to $200 Claims over $200 and under $500 Claims over $500 and under $5000 Claims over $5000 Independent appraiser Accountable advance pending settlement of a claim (Sections 15.18 and 15.19) Other Relocation Expenses Househunting trips (HHT) Incidental relocation expense allowance Car rental expenses Living expenses in temporary accommodation Instructions Family separation expenses (FSE) Relocation in Specific Circumstances Termination of assignment outside Canada Early termination of posting Transfer between departments Relocation during long school holiday recess Person ceasing to be a dependant Dependants prohibited from accompanying an employee Expenses for a spouse qualifying as a dependant in mid-tour Managerial discretion Transitional provisions Submission of expense claims Appendix A - Living Expenses in Temporary Accommodation - Relocation to Post Appendix A1 - Living Expenses in Temporary Accommodation - Relocation to a Place of Duty in Canada Appendix B - Depreciation reference table Appendix B - Depreciation reference table - Scheduled guide Appendix C - Clothing betterment tables - Step by step use Clothing Betterment Tables - Step by Step Use FSD 16 - Assistance for a principal residence Introduction Part A - Employee as Tenant Part B - Employee as Homeowner Instruction for Section 16.04(a) Instructions for Section 16.04(b) Instructions for Section 16.05(c) Part C - Purchase and Sale of Principal Residence Guidelines for Section 16.06 Instructions for Section 16.10 Appendix A Example - Mortgage Interest Differential Data Appendix B Example - Calculations First application for assistance Appendix C Example - New location mortgage for period May 1, 1981 to March 1, 1982 (Renewal Date) Appendix D Example - Second application for assistance Appendix E Example - Calculation of Differential Monthly interest factor .0148540152 Monthly payment per thousand $15.98 Payment per month FSD 17 - Assistance for spouses or common-law partners Introduction 17.01 Association Dues 17.02 Employment Related Allowances 17.03 Retraining in Canada Appendix FSD 18 - Special family separation assistance Introduction Purpose Application General Waiver of Shelter Cost (FSD 25 - Shelter) Family Reunion Travel (FSD 51 - Family Reunion) Vacation Travel Assistance (FSD 50) Education and Education-related Provisions (FSD 30 - Post transportation and related expenses) (FSD 33 - Education assistance at a Lycée in Canada) (FSD 34 - Education allowances) (FSD 35 - Education travel) Relocation (FSD 15 - Relocation) Other Provisions Managerial Discretion Reporting Requirements Part IV - Shelter and related provisions FSD 25 - Shelter Introduction Forms Appendix A Employee shelter cost (dollars per month) April 1, 2009 Appendix B Employee shelter cost (dollars per month) Blank Appendix C Deficiency adjustments - Crown-held staff accommodation General Criteria of average comparability Staff Quarter Space Targets/Guidelines Application for accommodation deficiency adjustment FSD 26 - Security deposit advance Introduction Forms FSD 28 - Safe storage expense benefit Introduction FSD 30 - Post transportation and related expenses Introduction Vehicle rental Road Taxes And Licensing Fees Post Parking Expenses Commuting Assistance Definitions Education Transportation Forms Part V - Education and related care of dependant children FSD 32 - Day care assistance Introduction Coverage Conditions Representative Daycare Ceiling Daycare Allowance AppendixDaycare Allowance - Pro-Rating Reference and Step by Step Guide Effective April 1, 2009 Example - Daycare Allowance - Pro-Rating Reference FSD 33 - Education assistance at a Lycée in Canada Introduction FSD 34 - Education allowances Introduction Definitions Elementary and secondary education at the post Elementary and secondary education in Canada Secondary education away from post but not in Canada Post-secondary education Refundable deposit/accountable advance Relocation during an academic year Special education allowance Application Forms AppendixSummary of Education Provisions FSD 35 - Education travel Introduction Part VI - Medical and related expenses FSD 38 - Preventive medical services expenses Introduction Appendix - Schedule of unhealthy posts FSD 39 - Health care expenses Introduction FSD 40 - Provincial health insurance premiums - dependants resident in Canada Introduction FSD 41 - Health care travel Introduction FSD 42 - Medical and/or dental expense advance Introduction Forms Part VII - Holidays, leave and personal travel FSD 44 - Holidays Introduction FSD 45 - Foreign service travel credit bank and Foreign service leave credit bank Introduction Foreign Service Travel Credit Bank Foreign Service Leave Credit Bank Transitional Provisions FSD 46 - Post leave/option Introduction Transitional Provisions FSD 47 - Leave for post-attributable injury and illness Introduction FSD 48 - Other leave FSD 50 - Vacation travel assistance Introduction FSD 51 - Family reunion Introduction Family Reunion Travel Allowance Child/Student Travelling to Mission Family Reunion for Unaccompanied Employees Family Reunion for Employee-Couples Visiting Under Custody Arrangements Family Reunion away from Mission Period of Entitlement Travel leave Appendices Telephone Calls to Dependants Appendix AFamily Reunion TravelDependent Student 21 Years of Age or Less Appendix BFamily Reunion TravelDependent Student Reached 21 But Not 24 Years of Age Appendix CFamily Reunion TravelDependent Child Not In School Appendix DFamily Reunion TravelOther Situations Appendix EFamily Reunion TravelAway from Mission under FSD 51.08 FSD 54 - Compassionate travel Introduction Definitions Circumstances/Situations Travel leave Part VIII - Allowances and related provisions FSD 55 - Post living allowance Introduction General Form Appendix Annual Post Living Allowance Effective June 1, 2008 Formula for Calculating Allowances FSD 56 - Foreign service incentive allowances Introduction Foreign Service Premium / Transitional Provisions Step Progression Calculation of Points Termination of Premium Premium Rates Employee-couples Start and End of Premium Change in Family Size Temporary absence of dependant Post Specific Allowance Appendix A Foreign service premium (April 1, 2009) Appendix B Post Specific Allowance (PSA) Appendix C - Transitional Table Foreign service premium (April 1, 2009) FSD 58 - Post differential allowance Introduction Appendix Part IX - Departure from mission FSD 64 - Emergency evacuation and loss Introduction Application Travelling and Living Expenses Related Provisions - General Employee at Mission During Emergency Evacuation Conditions Safeguarding of Employees' Material Possessions Loss and Damage of Employees' Material Possessions Telephone Calls Additional Expenses AppendixRelated provisions - Emergency evacuation Introduction I Accountable advances II Deemed loss III Accounting and claim procedure IV Compensation for loss/damage V Personal automobile VI Posting loan VII Removal of effects VIII Reassignment IX Shelter cost FSD 66 - Death abroad of an employee or dependant Introduction Part X - Administrative provisions FSD 69 - Calculation of allowances Introduction FSD 70 - Reporting requirements and verification of allowances Introduction Reporting requirements Travel Allowances - Issue and Verification Next Related Links Print Full Directive Print all FSDs for this Date
