Part I - General

(a) Accompanied by one dependant (accompagné d'une personne à charge) means that one dependant is residing with the employee at the post for at least 8 months of any consecutive 12-month period.

(b) Accompanied by two or more dependants (accompagné d'au moins deux personnes à charge) means that two or more dependants are residing with the employee at the post for at least 8 months of any consecutive 12-month period; one of such dependants must be a dependent child.

(c) Annual salary (traitement annuel) means the employee's basic rate of pay or acting pay, unless otherwise specified, calculated on an annual basis, that is payable in respect of the regular duties performed by the employee in the department.

(d) Assignment (affectation) means an assignment as defined in FSD 3 - Application.

(e) Career foreign service employee (fonctionnaire qui fait carrière dans le service extérieur) means an employee who, as a condition of employment, served abroad pursuant to a rotational pattern throughout the span of their career. This rotational service normally involves assignments to a number of posts but occasionally, due to operational requirements, assignments may be limited to one or a few posts.

(f) Compensation day (jour de rémunération) means any day other than the one or two days per week designated as a day or days of rest at the post.

(g) Cross-posting (mutation à une autre mission) means the assignment of an employee from one post to another post.

(h) Crown-held accommodation (logement de l'État) means accommodation owned, leased, or controlled by the Crown and includes accommodation provided directly to an employee by the host government.

(i) Day (jour) when referring to or for the purpose of computing leave or allowances, means compensation day.

(j) Department (ministère) means a department or other portion of the public service of Canada,

(k) Dependant (personne à charge) means

(l) Dependent student (élève ou étudiant à charge) except as provided for in FSD 51.02(c) means a dependant within the meaning of subsection 2.01(k)(ii) or (iii), who is not residing with the employee because that student is in full-time attendance at an educational institution.

(m) Deputy head (administrateur général) in relation to a department, except where specified otherwise, means the deputy minister of the department, and in relation to other portions of the public service of Canada, means the chief executive officer thereof, or, if there is no chief executive officer, such person as the Governor in Council may designate as the deputy head for purposes of the directives.

(n) Employee (fonctionnaire) means a person to whom the Foreign Service Directives apply in accordance with FSD 3 - Application.

(o) Employee-couple (couple de fonctionnaires) means two individuals assigned to the same post, or to different posts, who are married to each other or who have signed the declaration in Appendix A to this directive where:

(p) Foreign assignment employee (fonctionnaire affecté à l'étranger) means an employee who has made no commitment to serve abroad throughout the span of their career pursuant to a rotational pattern, but who serves an occasional assignment at a post, which is normally for a minimum of one year.

(q) Headquarters (bureau principal) means the employee's normal place of duty in Canada as determined by the deputy head at the time the employee is assigned to duty outside Canada; for career foreign service employees, the headquarters city is Ottawa-Gatineau.

(r) Household effects (effets mobiliers) means the furniture, household equipment and personal articles of employees and their dependants (including motorcycles) but does not include other private motor vehicles (PMV), livestock or pets.

(s) Leave (congé) means authorized absence from duty and includes vacation leave, sick leave, special leave, compassionate and foreign service leave authorized under the FSDs and leave of any other type:

(t) Living expenses (frais de subsistance) means actual and reasonable expenses for accommodation, meals, laundry, drycleaning and valet services and attendant gratuities.

(u) Mission (Mission) means an office of a department outside Canada and is used interchangeably with "Post" throughout these directives.

(v) mission (mission) means a city, community, or other geographic locality in which a "Mission" is situated and is used interchangeably with "post" throughout these directives.

(w) Period of temporary duty (période de service temporaire) means the time spent on official duty at a place outside the area normally serviced by the Post where the employee is stationed, and includes travelling time from the post to the place of temporary duty and return.

(x) Post (Mission) means an office of a department outside Canada and is used interchangeably with "Mission" throughout these directives.

(y) post (mission) means a city, community, or other geographic locality in which a "Post" is situated and is used interchangeably with "mission" throughout these directives.

(z) Senior officer (agent supérieur) for each department represented at a Post means the person at each Post designated by the deputy head as senior officer, or, if no such designation is made, the highest ranking employee of the department serving at the Post.

(aa) Spouse or common-law partner (époux ou conjoint de fait) means the person married to the employee, or an individual who, with the employee, has signed the declaration in Appendix "A" to this directive; where the declaration is used, the common-law partner shall not be considered a dependant for purposes of the Foreign Service Directives unless the acceptability of the common-law partner accompanying the employee has been agreed to by the Deputy Minister of Foreign Affairs following consultation with the Head of Mission and the deputy head.

(bb) Travel leave (congé de déplacement) means a period of absence with pay authorized by the deputy head to cover travelling time for a journey and during which the employee is deemed to be on duty for the purpose of any applicable accident compensation.

(cc) Travelling expenses (frais de voyages) except as provided for under the Relocation Travel portion of Directive 15 for travel under that directive and/or FSD 64-Emergency Evacuation and Loss, means expenses for air transportation and local transportation to and from airports at the points of departure and destination and, when authorized in advance by the deputy head, for accommodation, meals and local transportation to and from the airport for a necessary stopover, where it is not possible or practicable to arrange an itinerary which will permit continuing travel to the approved destination.

(dd) Travelling time (temps de déplacement) means the time actually required for a journey including unavoidable or permissible stopovers referred to in FSD 15.06 but not exceeding the time required for the same journey by the most economic mode and the most direct route in the circumstances of each case as determined by the deputy head.

(ee) Unaccompanied (non accompagné) refers to an employee who is not accompanied by a dependant.

(ff) Unhealthy post (mission insalubre) means a post designated by Health Canada as an unhealthy post and listed in the Appendix to FSD 38 - Preventive medical services expenses.

Throughout the directives, unless otherwise specified:

(i) words in the singular include the plural, and words in the plural include the singular, and

(ii) where a word is defined, other parts of speech and grammatical forms of the same word have corresponding meanings.

(a) an assignment is normally for a period of 12 months or more;

(b) career foreign service employees are employees who, as a condition of employment, serve abroad pursuant to a rotational pattern throughout the span of their careers. This rotational service normally involves assignments to a number of posts but occasionally, due to operational requirements, assignments may be limited to one or a few posts;

(c) foreign assignment employees are employees who have made no commitment to serve abroad throughout the span of their careers pursuant to a rotational pattern, but who serve an occasional assignment at a post;

(d) an assignment means an assignment to an office of the Government of Canada at a post or,

(e) where leave with pay is authorized and no financial assistance or related benefits are provided to the employee by the host organization, an assignment means an assignment to:

except that

(f) notwithstanding Section 3.01(g), FSD 15 - Relocation, may be applied, in part, to training and/or developmental assignments to a recognized educational institution, as follows:

(g) with the agreement of the employee's bargaining agent and subject to consultation with Treasury Board Secretariat staff, in order to meet operational requirements:

(a) do not receive double benefits, and

(b) are not treated more favourably than employees serving outside Canada under the provisions of the Foreign Service Directives, and

(c) are fully briefed on the specific application of the Foreign Service Directives.

(a) Subject to Sections 3.07 and 3.08, the directives apply to an employee during the period of assignment outside Canada except where a directive specifies or implies that its provisions apply while the employee is in Canada.

(b) The substantive authority of the directives is contained in the sections of each directive. Where there appears to be a discrepancy between the provisions outlined in the introduction to a directive and the operative section of the directive, the latter shall govern. Instructions and guidelines are designed to clarify provisions.

(a) Foreign assignment employees assigned to serve outside Canada in support of Canadian Forces (CF) members who are in permanent or training positions established by the Chief of Staff to the Vice Chief of the Defence Staff are subject to certain provisions of the Military Foreign Service Instructions (MFSI), as specified in Section 2 of the MFSI. They are also subject to certain provisions of the Foreign Service Directives (FSD), as directed by the Treasury Board or the President of the Treasury Board from time to time and specified in the Memorandum of Agreement (MOA).

(b) Career foreign service and foreign assignment employees deployed outside Canada in support of the CF on international operations controlled by the Commander of Canada Command, the Commander the Canadian Expeditionary Force Command, Commander of the Canadian Special Operations Force Command or Commander of the Canadian Operational Support Command are subject to the relevant provisions of Section 3 - Operations Allowances of the MFSI. They are also subject to certain provisions of the FSD, as directed by the Treasury Board or the President of the Treasury Board from time to time and specified in the MOA, notwithstanding that the period of deployment may be less than one year.

(a) where the employee-couple are assigned to different posts, the directives shall apply to each employee, having regard for any accompanying dependant, or

(b) where the employee-couple are assigned to the same post, and a dependant resides with the employee-couple at the post, one employee shall be considered as unaccompanied and the other employee as accompanied at the appropriate dependant rate;

(c) where specific provisions in a particular directive dictate otherwise.

(a) Unless specifically provided for in a particular directive, where an employee claims a dependant, such dependant shall be identified with that employee for the duration of the posting.

(b) Where an employee is claiming a dependant for the purposes of these directives, it is the responsibility of the employee to inform the employer of any change or event which affects the application of these directives. Payments made after eligibility changes are subject to recovery.

(a) authorize the application of the following directives, where these directives have been applied in anticipation of the employee's posting:

(b) authorize the application of FSD 15 - Relocation - subsequent to the cancellation or change of assignment, to provide such additional assistance as is considered necessary to facilitate a departmental program or to rectify what would otherwise be an obvious injustice to the employee as a result of the cancellation or change in the employee's posting; and/or

(c) recommend to the President of the Treasury Board such additional assistance as is considered appropriate to the circumstances,

MFSI 10.1 - Interpretation;
MFSI 10.2 - General Provisions (only as they relate to the sections listed in this MOA)
MFSI 10.3 - Operation Allowances;
MFSI 10.17 - Telephone Call Assistance;
MFSI 10.21 - Home Leave Travel Assistance; and
MFSI 10.23 - Compassionate Travel.

(a) The provisions of Appendix A to FSD 3 - Short-term relocation outside Canada and the USA, have been revised and incorporated into this directive.

(b) Subject to Section 8.02(c), the provisions of this directive apply to all assignments outside Canada, including the USA, of more than 30 consecutive days and less than one year.

(c) When an assignment is less than 121 consecutive days and is subsequently extended to a total period of 121 consecutive days or more, benefits and provisions which only apply to assignments in excess of 120 consecutive days shall become available on the date on which the employee accepts the extension.

(a) employees on assignment outside Canada under the provisions of the NJC Travel Directive on April 1, 2009 shall be given the option of remaining under these provisions or electing for the revised provisions of FSD 8, for the period of their assignment, not including any extensions,

(b) employees on assignment outside Canada on April 1, 2009, under the provisions of Appendix A to FSD 3 - Short-term relocation outside Canada and the USA, shall come under the provisions of this directive.

(a) for assignments of 120 consecutive days or less, the deputy head may authorize:

(b) for assignments in excess of 120 consecutive days, the deputy head may authorize:

except that

(c) where an employee's household effects are placed in long term storage at public expense, the employee shall be subject to payment of a shelter cost, in accordance with Section 8.07.

(a) for assignments of 120 consecutive days or less, an employee shall receive an allowance of $250.00, in accordance with FSD 15.31 of FSD 15 - Relocation, or

(b) for assignments in excess of 120 consecutive days, an employee shall receive 50% of the incidental relocation expense allowance, that is, $1,419, in accordance with FSD 15.31 of FSD 15 - Relocation.

(a) The deputy head shall authorize the payment of actual and reasonable costs for accommodation and utilities, including installation, at the temporary place of duty.

(b) Where, in accordance with Section 8.05, an employee's household effects have been placed in storage at public expense, the employee shall pay the applicable shelter cost in accordance with FSD 25 - Shelter at the "one in household" rate, with effect from the day following the date of arrival at the post.

(a) for the first 30 consecutive days, following arrival at the temporary place of duty, the full daily meal allowance;

(b) for employees in hotel accommodation, without meal preparation facilities, 75% of the daily meal allowance from the 31^st consecutive day;

(c) for employees in self-contained commercial or private non-commercial accommodation, 75% of the daily meal allowance from day 31 to day 120, then 50% of the daily meal allowance commencing from day 121.

(a) The deputy head shall authorize reimbursement of actual costs for laundry for employees who occupy accommodation which is not provided with laundry facilities.

(b) Where the deputy head is satisfied that dry cleaning costs significantly exceed those in the employee's headquarters city, reimbursement of 50% of the actual costs of dry cleaning shall be reimbursed, upon presentation of receipts.

(a) Where the assignment to a hardship post is in excess of 120 consecutive days, including any extension, and the employee occupies self-contained accommodation, the deputy head shall authorize payment of the Post Differential Allowance in accordance with FSD 58 - Post differential allowance.

(b) Where payment of an additional amount of post differential allowance or special payment has been established to recognize extraordinary conditions at a hardship post, in accordance with FSD 58.09 of FSD 58 - Post differential allowance, the deputy head shall authorize these payments from the first day of an assignment to a hardship post, notwithstanding that the employee may not otherwise be subject to the provisions of FSD 58 - Post differential allowance.

(a) In rare and unusual cases, the deputy head may authorize the employee's spouse (or common-law partner) and any dependant(s) normally residing with the employee to accompany the employee, subject to proof of health insurance coverage.

(b) In exceptional circumstances, the deputy head may authorize the employee to precede the dependant(s).

(c) Except for single parents on short-term assignments outside Canada, this provision is only available when the dependant(s) accompany the employee on assignments in excess of 120 consecutive days.

(a) Relocation travel costs, in accordance with FSD 15 - Relocation, up to the total cost of the employee's travel home entitlement under the NJC Travel Directive; and

(b) Post Living Allowance, in accordance with FSD 55 - Post living allowance, where the Post Index is above 100; and

(c) Post Differential Allowance (FSD 58) and Foreign Service Premium (FSD 56) at the unaccompanied rate; and

(d) the provisions of FSD 39 - Healthcare expenses, FSD 41 - Health care travel and FSD 42 - Medical and dental expense advance, unless otherwise covered by the employee's provincial and/or supplementary insurance plan;

where

(e) employees will be required to waive their entitlements to weekend travel home, home communication and meal allowances; and

(f) no additional accommodation/housing will be provided, or additional accommodation costs reimbursed; and

(g) no additional costs will be authorized for shipment of household effects.

(a) payment of return transportation expenses for one or more pre-school aged children up to the cost of week-end travel for the employee which would otherwise be incurred under the NJC Travel Directive; and

(b) dependant care expenses at the work location outside Canada which are in excess of existing dependant care expenses for equivalent care, up to the costs which would otherwise be incurred at the old place of duty and reimbursed under the NJC Travel Directive; and

(c) expenses for vaccinations and/or inoculations for the child which are a consequence of the work location outside Canada.