Appendix C - Incidental Relocation Expense Allowance – Section 15.21

Effective Date: April 1, 2025

The incidental relocation expense allowance is $4,153 per relocation.

Note : This appendix shall be adjusted annually on April 1^st in accordance with the methodology agreed to by the NJC FSD Committee and as described in the Guide to Rates and Allowances – Foreign Service Directives.

The following is a representative list, which is not all inclusive, of incidental relocation expenses which the incidental relocation expense allowance provided under FSD 15.21 covers.

1. Converting electrical appliances to make them compatible with electrical service at new place of duty;
2. Disconnecting and connecting telephone, cable, electricity, natural gas and other utilities and services;
3. Cost of inspections to determine working condition of electrical equipment and appliances placed in storage and shipped;
4. Repair or replacement of electrical equipment and appliances certified to be in working condition when placed in storage due to deterioration while in storage;
5. Local transportation (including car rental) to locate accommodation at the employee’s new place of duty, to arrange customs clearance of personal and household effects at new place of duty when FSD 15.22 does not apply;
6. Telephone charges and advertising to dispose of or acquire accommodation and a PMV at the old or new place of duty;
7. Gratuities paid to packers and movers;
8. Shipment of domestic pets, including quarantine expenses and procurement of travel kennels;
9. Disassembling and assembling of garden and patio furniture, above-ground swimming pools, utility sheds, etc.;
10. Removal or installation of satellites, antennas, valance boxes, curtain rods, wall hooks, clocks, etc.;
11. Taking up or relaying of wall-to-wall carpeting, hall runners, etc.;
12. Cleaning of residence;
13. Alteration to draperies, curtains, blinds and other accessories including purchase of minor items necessary to make the alterations;
14. Administration costs resulting from cancellation of insurance policies;
15. Loss of annual club membership fees not covered by official hospitality or other employer provided funds, and insurance, where such fees are not cancellable, pro-rated; loss of club initiation fees are not an admissible expense;
16. Legal fees in relation to the form/legality of a lease for permanent accommodation in Canada;
17. Professional appraisal in connection with the sale of a principal residence when real estate fees are not incurred;
18. Modification to a PMV authorized for shipment to meet anti-pollution and other safety standards at the new place of duty provided the PMV met Canadian standards in the first instance;
19. Mechanical and/or safety inspection of a PMV where required by local law, when employee takes delivery at new location, or disposes of a PMV at former place of duty;
20. Professional appraisal of heirlooms, works of art and other valuables where an appraisal is required for in-transit insurance;
21. Payment of local licences, such as driver’s licence;
22. Cost of altering locks on new residence;
23. Cost of additional insurance and/or insurance for excluded items such as furs, jewelry and coin collections in storage or in transit which are not covered against loss or damage by the Crown;
24. Payment of commercial storage expenses for items excluded or prohibited for shipment, (for example recreational vehicles such as trailers or boats), and not accepted for storage as part of household effects;
25. Expenses relating to change of address notifications – post office and other;
26. Tuning of pianos and other musical instruments;
27. Photocopy and transmittal costs for transcripts of academic and other records for employee, spouse or dependent
    children; and
28. The deductible amount of a private insurance policy for in-transit insurance for items which have been damaged or lost.